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Document Control Specialist at Giga Energy: 100% Remote (San Francisco, CA, Long Beach, Houston, TX, US)
Title: Document Control Specialist
Location: United States
Job Description:
About Giga
Giga is building gigawatts of AI data centers to hasten a future of intelligence and abundance. We build data centers fast and at scale by combining the capabilities of an equipment supplier, engineering firm, general contractor, and real estate developer under one roof. Our team moves quickly and thinks practically. If you''re ready to make an impact in an industry that matters, we''re looking for people like you.
Why join Giga
- The Pace: We''re building at a speed most companies talk about but never actually operate at. If you''ve been bored somewhere else, you won''t be here.
- The Impact: Every person at Giga touches the work that matters. No layers, no waiting for approval chains. You''ll see your fingerprints on what we ship.
- The Team: A team of operators defining the future of AI infrastructure. We recruit A-players from the most innovative companies in the world, and they choose Giga because the work here means more.
- The Moment: AI doesn''t run without power, and that''s us. Giga is the picks and shovels behind the AI revolution. This industry is about to explode, and you''ll be in the room where it''s already happening.
What you''ll do
As Document Control Specialist, you''ll be at the center of how GIGA Energy''s projects actually move: every drawing, spec, and package that flows between Design, Engineering, Procurement, and Construction passes through you. You''ll help stand up our document control function on Autodesk Forma from the ground up - building the structure, running the reviews, and keeping every project on a clean, traceable paper trail as we scale across multiple active sites at once. It''s a hands-on, high-volume role for someone who wants to build a real system rather than maintain someone else''s, and who''s energized by a fast pace rather than worn down by it.
Where you''ll work
This role is ideally based in our San Francisco, Long Beach, or Houston offices, with full-time onsite expectations outside of bi-weekly WFH Fridays.
That said, we will make exceptions for truly exceptional talent if you live outside one of our hubs. If you''re the right person for this role, we''ll have a conversation about what works.
Responsibilities
- Administer document management guidelines and provide governance over document control standards.
- Create document and drawing review sessions in Bluebeam through Forma (via the ARKANCE Be.Smart Connector) for formal reviews and Concurrent Design Reviews (CDR).
- Invite discipline reviewers per the project Distribution Matrix, set review periods and comments-due dates, and follow up on outstanding reviews.
- Compile reviewer comments into the Comment Compilation Log and issue consolidated comments back to the originating issuer via formal transmittal.
- Maintain a log of all documents in review, including reviewers assigned and comments-due dates, across all active projects.
- Support project kickoffs by creating placeholders in Forma for all deliverables to be issued, so document numbers and folder locations exist ahead of first issue.
- Develop and launch new project sites in Forma, applying the standard folder structure and access provisioning.
- Assemble Procurement packages: Engineering provides the Master Requisition (MR) and an Index only; you compile the complete package from the referenced documents in Forma.
- Verify all documents in a package are at their current, registered revision before issuance to Procurement.
- Prepare and issue a weekly progress report covering open transmittals, documents in review, upcoming due dates, and outstanding action items.
- Provide monthly updates on milestones achieved and open action items.
- Log new and updated documents in Forma and provide scheduled status reports for project team review.
- Coordinate with internal project teams to track assignments, outstanding tasks, and project updates.
- Evaluate document progress and performance, flag problem areas, and recommend corrective action.
- Support change management processes, procedures, and systems for the project team.
- Maintain system access in Forma, including permission audits, new user setup, and access removal.
- Provide first-line technical support for Forma and Bluebeam, escalating platform issues as needed.
- Support the Document Control Manager with creation and maintenance of Document Control SOPs, forms, templates, and guidelines as needed.
- Integrate Forma with other platforms as needed, including Google Drive/Workspace and other internal systems.
- Perform other document control tasks as assigned.
Requirements
- 5+ years of experience in document control, or a related role supporting engineering, procurement, or construction document workflows.
- Proficient in Google Workspace (Gmail, Docs, Sheets, Drive).
- Working knowledge of, or ability to quickly learn, Autodesk Construction Cloud (Forma) and Bluebeam Revu.
- High school diploma required; Bachelor''s degree in construction management, engineering, or a related field preferred, or equivalent years of experience.
- Strong written and verbal communication skills, with the ability to present to groups and work cross-functionally.
- Able to work under the direction of the Document Control Manager and Project/Program Managers with minimal oversight.
How We Work
We value people who take ownership, raise risks early, communicate directly, and follow through. Incomplete information is part of the job. Make the best decision you can, document it, and adjust as the facts change. Move quickly on reversible decisions and take more care when security, safety, financial, employee, or customer risk is involved.
Benefits
- Subsidized health, dental, and vision insurance
- Equity (options) in a rapidly growing startup
- 401(k) with 4% employer match
- Unlimited PTO
- Parental leave
- Healthcare and Dependent Care Flexible Spending Accounts (FSA) or Health Savings Account (HSA)
- Commuter benefits, where applicable
- Opportunities to collaborate in person at periodic team and company on-sites
Equal Opportunity Employer Statement
Giga Energy is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. Giga Energy complies with all applicable labor laws, including the California Fair Employment and Housing Act (FEHA) and other relevant state and federal regulations. We provide reasonable accommodations for qualified individuals with disabilities and encourage applicants who require accommodations during the hiring process to contact us.
