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Executive Assistant, Corporate Governance & Board Operations [Remote]

September 26, 2026

Job Title Executive Assistant, Corporate Governance & Board Operations Job Description About The Position: The Executive Assistant, Corporate Governance & Board Operations provides high-level administrative and governance support to the Deputy General Counsel and legal leadership team, focusing on board management and corporate governance. As the central liaison for the Board of Directors, this role ensures seamless communication and meticulous preparation of materials for executive meetings. The ideal candidate is a proactive, highly organized professional who handles competing demands with exceptional judgment, strict confidentiality, and high integrity. Hybrid 3x a week- NYC In-office Expectations: This position is hybrid in-office, with the ability to work remotely for up to 2 days per week. About The Team: The People Inc. legal team operates as a trusted strategic partner across the enterprise, safeguarding the company's assets, reputation, and compliance standards. We are a collaborative, detail-oriented, and high-performing team that values integrity, proactive problem-solving, and continuous improvement. This role interacts closely with executive leadership, the Board of Directors, and external stakeholders, representing the legal department with professionalism and poise. About The Position's Contributions: 75% Board of Directors & Corporate Governance Support: • Manage logistics for Board and Committee meetings, including scheduling, facilities, and virtual arrangements. • Prepare and distribute confidential Board materials, agendas, and presentations per established timelines. • Maintain the Board portal to ensure secure and timely document updates. • Coordinate the collection of reports and presentations from executive leadership for Board books. • Track Board action items, resolutions, and follow-up requests to ensure timely completion. • Maintain official corporate records, including minutes, resolutions, and governance documentation. • Assist with governance initiatives, such as calendars, director onboarding, and shareholder meetings. • Oversee the execution and retention of resolutions, written consents, and executive certifications. 10% Operational Excellence: • Identify opportunities to improve administrative and operational processes that increase efficiency within the Legal department. • Build collaborative relationships across Legal, Human Resources, Finance, Executive Leadership, and other business functions. • Anticipate business needs and proactively recommend solutions that enhance executive effectiveness and department operations. 10% Executive Admin Support to Deputy General Counsel, Head of Corporate Legal Affairs & Litigation: • Provide comprehensive executive support to the Deputy General Counsel (calendar, travel, expenses, and communications) • Facilitate legal operations (meeting coordination, document management, contract administration, budgeting, and vendor support). 5% Executive and Legal Team Support Back-Up: • Serve as back-up coverage during the Executive Legal Assistant's absence to provide comprehensive executive support to the SVP and General Counsel as needed including: calendar, travel, expenses, and communications, meeting coordination, document management, contract administration, budgeting, and vendor support. The Role's Minimum Qualifications and Job Requirements: Education: • Bachelor's degree in Business Administration, Legal Studies, or a related field preferred; or equivalent combination of education and professional experience. Experience: • 5+ years of executive administrative or paralegal experience supporting C-suite executives, preferably within a Legal department. • Experience supporting a Chief Legal Officer, General Counsel, Corporate Secretary, or Board of Directors strongly preferred. • Experience handling highly confidential legal, employment, corporate governance, or executive information. • Experience coordinating Board of Directors meetings and preparing Board materials preferred. • Experience working in a publicly traded company or highly regulated environment is a plus. Specific Knowledge, Skills, Certifications and Abilities: • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and Google Workspace ( Gmail, Google Drive, Google Sheets, Google Docs, Google Slides. • Demonstrated ability to handle highly confidential, proprietary, and sensitive information with absolute discretion. Demonstrated ability to exercise sound j udgment, professionalism, and discretion. • Exceptional written, verbal, and interpersonal communication skills, with the ability to interface confidently with C-suite executives and board members. • High level of organizational skill with a proven ability to prioritize heavy workloads, manage multiple deadlines, and maintain meticulous attention to detail and accuracy. • Strong problem-solving skills with the ability to anticipate executive needs. • Ability to build strong relationships across all levels of the organization, including executive leadership and Board members. • Ability to work independently while maintaining flexibility in a dynamic, fast-paced environment. % Travel Required (Approximate): 0% - 5% (Occasional travel may be required for off-site board meetings). It is the policy of People Inc. to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Company will provide reasonable accommodations for qualified individuals with disabilities. Accommodation requests can be made by emailing hr@people.inc. Pay Range Hourly: New York: $40.00 - $48.00 Jobcode: Reference SBJ-j6vj92-2a06:98c0:3600::103-42 in your application.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...