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Front Office Administrator
<p><strong>Front Desk Coordinator / Receptionist</strong></p><p><strong>Dallas, TX | Full-Time | On-Site</strong></p><p><br></p><p>A well-established professional organization is seeking a highly organized, service-oriented administrative professional to support daily office operations and serve as the first point of contact for guests, clients, and staff. This position plays a key role in creating a welcoming environment while providing administrative and operational support across multiple departments.</p><p><br></p><p>The ideal candidate is polished, detail-oriented, proactive, and able to balance a variety of responsibilities in a fast-paced office setting. Success in this role requires strong communication skills, sound judgment, professionalism, and a commitment to delivering exceptional service.</p><p><br></p><p><strong><em>Given the responsibilities and level of in-person interaction required, this role is fully onsite at our client's Uptown Dallas office.</em></strong></p><p><br></p><p><strong><em><u>Key Responsibilities</u></em></strong></p><ul><li>Greet and assist visitors, vendors, and guests in a professional and courteous manner.</li><li>Answer and direct incoming phone calls, respond to general inquiries, and ensure timely follow-up.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Coordinate meeting rooms, prepare materials for meetings, and assist with scheduling and calendar management.</li><li>Maintain office supplies, place orders, and ensure common areas remain organized and well-stocked.</li><li>Provide administrative support including data entry, document preparation, filing, scanning, and record maintenance.</li><li>Assist with travel arrangements, expense reporting, and special projects as assigned.</li><li>Support internal events, meetings, and office initiatives.</li><li>Maintain confidential information and exercise discretion when handling sensitive matters.</li><li>Collaborate with team members to ensure efficient day-to-day operations and a positive office experience.</li></ul><p><br></p><p><strong><em><u>Qualifications</u></em></strong></p><ul><li>2+ years of experience in a receptionist, administrative assistant, office coordinator, customer service, or similar support role.</li><li>Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities with the capacity to manage multiple priorities.</li><li>Professional demeanor and customer-first mindset.</li><li>Ability to work independently while contributing effectively to a team environment.</li><li>High attention to detail and commitment to accuracy.</li><li>Associate's or Bachelor's degree preferred.</li></ul><p><br></p><p><strong><em><u>What Makes Someone Successful in This Role?</u></em></strong></p><ul><li>A positive, approachable, and professional presence.</li><li>Strong problem-solving skills and the ability to anticipate needs.</li><li>Excellent follow-through and reliability.</li><li>A willingness to take initiative and support the team wherever needed.</li><li>The ability to remain organized and composed while managing competing priorities.</li></ul><p><br></p><p>This is an excellent opportunity for an administrative professional who enjoys being the hub of a busy office, building strong relationships, and contributing to a collaborative and professional workplace culture.</p>
