Project Description: Medical Scribe

Location: In-Person, with Remote Support as Needed

Reports To: Supervising Physician and Practice Manager

Job Type: Full-Time (40 hours/week)

About Us
Grass Valley Radiation Oncology Physicians Group and CureRays work together as a collaborative team of dedicated healthcare professionals providing compassionate, patient-centered cancer care. The Radiation Oncology Physicians Group is our medical practice, while CureRays is our outpatient treatment center, offering non-invasive therapies for skin cancer, arthritis, Dupuytren’s contracture, and more. Together, we provide patients with complete and integrated care experience, from diagnosis and treatment to recovery and survivorship.

Position Summary
We are seeking a reliable, detail-oriented Medical Scribe to provide direct documentation support to the supervising physician. The ideal candidate is based in or near Grass Valley, California, and has a strong understanding of medical terminology and clinical documentation. This role is responsible for supporting accurate, complete, and timely documentation of patient encounters, allowing the physician to remain focused on patient care.

This is primarily an in-person position in Grass Valley, with work performed primarily in the hospital outpatient setting and, as needed, at the CureRays office. When the supervising physician is working remotely, the Medical Scribe must be available to provide support remotely.

Scope of Work
The Medical Scribe will provide clinical documentation support to the supervising physician at Grass Valley Radiation Oncology and CureRays. The Medical Scribe will be responsible for real-time entry and review of patient data into the Electronic Health Record (EHR), supporting accurate documentation, timely completion of records, and compliance with California and federal privacy regulations.

Responsibilities:

1. Clinical Documentation

• Accurately transcribe live or recorded provider-patient interactions, including in-person, phone, or video encounters.
• Enter and update patient information such as medical histories, physical exams, assessment plans, and procedures in the Electronic Health Record (EHR).
• Document prescribed medications, diagnostic test results, referrals, and discharge instructions as dictated by the provider.
• Apply accurate clinical terminology and approved medical abbreviations throughout all entries.
• Review and finalize patient charts promptly; flag any incomplete, inconsistent, or unclear documentation for provider attention.

2. Quality and Compliance

• Ensure all documentation complies with HIPAA and organizational standards.
• Follow strict privacy protocols for accessing and transmitting patient information.
• Identify inconsistencies or missing elements in documentation and flag them appropriately.
• Complete records on time to support accurate billing and continuity of care.

Requirements:

• Must be legally authorized to work in the United States and reside in California.
• Proven ability to work independently and as part of a clinical team, while meeting deadlines and documentation standards.
• Attention to detail and proficiency in U.S. medical terminology and documentation practices.
• Excellent verbal and written communication skills in professional English, including accurate use of medical terminology.
• Foundational understanding of health sciences and medical terminology.
• Typing speed of at least 70 WPM, with demonstrated transcription accuracy.
• Comfortable working with different provider documentation styles.
• Proficiency with EHR platforms and Google Workspace tools (Docs, Sheets, Calendar).
• Availability to work in person in Grass Valley and remotely when the supervising physician is working remotely.

Preferred Qualifications

• Prior experience as a medical scribe, transcriptionist, or in a clinical documentation role.
• Familiarity with EHR systems (e.g., MOSAIQ, eClinicalWorks, Cerner, EPIC or similar).
• Background in health sciences or clinical support is strongly preferred.
• Previous experience supporting U.S. healthcare providers is an asset.

Compensation and Work Schedule

• Hourly Rate: Hourly Rate: $24.00 - $30.00
• Employment Type: Full-time (40 hours per week)
• Work Location: In-Person in Grass Valley, with Remote Support as Needed
• Start Date: As soon as possible, pending onboarding clearance

Benefits:

• 401(k) matching
• Medical, dental, and vision insurance - partially employer-subsidized
• Health savings account (HSA) options
• Paid time off (PTO)

Pay: $24.00 - $30.00 per hour

Expected hours: 8.0 per week

Application Question(s):

• Are you legally authorized to work in the United States?
• Will you now or in the future require employment visa sponsorship?
• Are you able to work in person in Grass Valley, California, as required for this position?
• Do you have at least 12 months of hands-on experience as a medical scribe or clinical documentation specialist? (Yes / No) If yes, briefly describe the setting (e.g., outpatient, telehealth) and provider type.
• Are you proficient in written and spoken professional English, including medical terminology required for clinical documentation and communication with physicians?
• Which Electronic Health Record (EHR) systems have you actively used in a clinical setting? List each system (e.g., MOSAIQ, Epic, eClinicalWorks, Practice Fusion, etc.) and describe your level of proficiency.
• What is your verified typing speed (words per minute)?

Select one:
70-80
81-90
91+

• Have you documented live provider-patient interactions in real time (not just post-visit summaries)? (Yes / No) If yes, please briefly describe the context.
• Do you have current knowledge of HIPAA privacy and security requirements for handling patient data? (Yes / No) If yes, please indicate any training or certifications completed.
• Are you available to work full-time (40 hours per week), Monday to Friday, during Pacific Time business hours?

(Yes / No)

• This is a full-time, in-person position in Grass Valley, California. Are you able to reliably commute to the work location within approximately 30 minutes for your scheduled shifts?

Work Location: In person