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Remote Events Coordinator
HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.
Job Title: Remote Events Coordinator (100% Work From Home)
About the Client
Our Client is the fastest-growing prop-tech company in the United States, transforming the $4 trillion rental housing industry with a market-leading rent guarantee product. Backed by top venture capital firms, entrepreneurs, and real estate investors, their mission is to expand housing choice for renters while driving leasing conversion and occupancy for owners and property managers. Building toward a nation-wide footprint where their solution is integrated into property onboarding, they rely on exceptional, logistics-obsessed operators to build scalable, high-touch client experiences and manage nationwide event operations.
Our Client is seeking a hands-on, proactive Event Operations Manager to own end-to-end logistics for their client-facing events and travel program from the ground up, supporting over 100 events per year. As a foundational operations hire, this professional will manage flight bookings, accommodations, event calendaring, client dinners, trade show booth logistics, partner billing, and client gifting. Operating full-time during US Eastern hours—with regular travel to the United States for on-site event execution—this leader will partner closely with Sales Operations to deliver a seamless client-facing presence.
Key Responsibilities
End-to-End Travel & Event Logistics Operations
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Owns comprehensive travel coordination for team members attending 100+ annual events, booking flights, hotels, and rental vehicles well in advance of target dates.
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Maintains a master rolling calendar of all nationwide events, tracking booking timelines, confirmation codes, and schedule adjustments while issuing detailed pre-event agendas to attendees.
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Oversees trade show booth shipments, vendor installations, on-site setup, and breakdown supervision to guarantee brand alignment.
Client Experience, Dinners & Activity Execution
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Serves as the central point of contact for all event-based client touchpoints, planning client dinners, networking outings, and special activities from venue selection through execution.
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Evaluates restaurants, venues, and activity logistics, balancing location convenience, guest experience quality, and budget constraints.
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Leverages modern event tools (e.g., Luma, Partiful) to design invitations, manage RSVPs, and coordinate guest communications.
Partner Billing, Financial Reconciliation & Gifting
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Coordinates directly with partner organizations and co-sponsors regarding shared event logistics, invoicing, and cross-company billing arrangements.
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Maintains a detailed expenditure ledger for all travel and event costs, conducting precise financial reconciliations with internal accounting teams.
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Manages ad-hoc team and client gifting programs end-to-end, including vendor sourcing, ordering, and ensuring prompt delivery.
Qualifications, Skills, and Key Competencies
Required Qualifications
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Logistics & Event Operations Experience: 3+ years of hands-on experience in event planning, travel coordination, executive operations, or client experience management.
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U.S. Travel Authorization: Current authorization to travel to the United States (e.g., valid U.S. visitor visa or visa-free entry eligibility) and the ability to maintain travel eligibility for regular on-site event support.
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Multi-Booking Execution & Organization: Demonstrated capability to manage complex concurrent bookings, master calendars, and shifting schedules without dropping operational details.
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Written & Communication Skills: Exceptional written English skills, capable of composing clear agendas, vendor briefs, and team updates.
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Schedule Alignment & Flexibility: Availability to work Monday through Friday, 9:00 AM – 6:00 PM US Eastern Time (ET), with flexibility to travel internationally as required by event schedules.
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Remote Infrastructure: Dedicated quiet home office, personal computer, professional headset, and high-speed, reliable internet connection.
Preferred Qualifications
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Prior experience in high-growth startup environments, PropTech, FinTech, InsurTech, or commercial real estate.
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Familiarity with modern event platforms such as Luma, Partiful, or equivalent RSVP management tools.
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Experience negotiating vendor agreements, handling co-sponsor billing, and managing operational budgets.
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Competitive USD Compensation: $2,500 – $3,000 USD monthly salary paid directly in USD.
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U.S. Travel Opportunities: Direct on-site involvement at major U.S. real estate, PropTech, and industry events.
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Foundational Career Impact: Build a company-wide event and client-experience operations function from the ground up.
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100% Remote Infrastructure: Dedicated full-time engagement executed remotely from Latin America with structured travel.
Application Disclaimer: Please Read Before Proceeding
To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.
We appreciate your interest and look forward to reviewing your application!
