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RFP Writer
Job Description:
- Monitor bid portals, procurement notices, and related signals for relevant RFPs, RFIs, and bids
- Run go/no-go calls with leadership, weighing fit, competitive landscape, timeline, and win probability
- Log and triage incoming opportunities, particularly during the spring K-12 budget cycle
- Build timelines and compliance matrices for responses
- Draft, edit, and assemble narrative content, pricing exhibits, staffing plans, and required forms
- Drive technical, pricing, and legal reviews through internal sign-off
- Own final formatting, proofing, and submission
- Partner with account executives to understand district needs, pain points, and competitive context
- Coordinate operational and technical input from product, regional operations, and customer success
- Work with legal on terms, insurance certificates, and contract exceptions
- Work with finance on pricing structure and margin
- Build current knowledge of the marketplace model, service offerings, pricing, geographic coverage, and compliance processes
- Maintain the proposal content library, including boilerplate, templates, past performance, bios, and differentiators
- Track win/loss outcomes and debrief losses to improve messaging and address recurring gaps
- Improve templates, style guides, and reusable content
- Recommend process changes as bid volume grows
- Independently own intake-to-submission for standard RFPs and escalate complex or unusually large bids
- Build relationships with sales, product, and operations stakeholders
- Contribute process improvements that reduce turnaround time or improve win rate
Requirements:
- Extremely high attention to detail
- 2-4 years of experience writing or coordinating proposals, RFP responses, or grant applications, ideally in a B2B services, staffing, ed-tech, or public-sector-facing environment
- Comfortable owning a proposal end-to-end under deadline pressure
- Solid project-management instincts - able to hold a timeline and keep cross-functional contributors on track
- Very strong writing, editing, and synthesis skills; able to translate technical/operational detail into clear, persuasive narrative
- Experience or clear aptitude coordinating input from sales, legal, finance, and operations stakeholders
- Comfort with public-sector or K-12 procurement processes a plus, including RFP portals, compliance requirements, and scoring rubrics
- APMP certification or interest in pursuing one a plus, not required
- Bachelor's degree or equivalent practical experience
- AI Enthusiast
- Must be currently authorized to work in the United States on a full-time basis without current or future sponsorship
Benefits:
- Medical/dental/vision benefits
- Flexible Time Off (FTO)
- Paid holidays
- Parental leave
- Stock options
- Professional development reimbursement program
- Co-working membership reimbursement
- Mission-driven work
- Fun, collaborative, balanced culture