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Finance Manager, Ecommerce Agency
Job Description:
- Own and maintain the weekly P&L, ensuring all income and expenses are accurately recorded and up to date
- Perform weekly reconciliation inside Xero, matching transactions and resolving discrepancies
- Prepare and send client invoices on time and follow up until payment is received
- Prepare and send candidate invoices, coordinating with the Talent Acquisition team to ensure billing accuracy
- Manage payment follow-ups across all outstanding invoices
- Monitor and manage financial inboxes, triaging emails and responding or escalating as needed
- Track incoming and outgoing payments and flag anomalies to leadership
- Maintain clean, organised records inside Xero and supporting tools such as Airtable, ClickUp, and Notion
- Coordinate with Customer Success and Talent Acquisition to align billing with active placements and contracts
- Produce weekly financial snapshots and summary reports for internal review
- Proactively flag cash flow risks, overdue accounts, and irregularities
Requirements:
- Strong written and spoken English — professional communication across all channels
- Proven experience working with Xero (non-negotiable)
- Obsessive attention to detail — numbers must balance, always
- Experience managing invoicing workflows, accounts receivable, and financial reconciliation
- Comfortable managing multiple financial threads and deadlines simultaneously without losing accuracy
- Highly organised with strong inbox and task management habits
- Discreet and trustworthy when handling sensitive financial information
- Comfortable working remotely in a fast-paced, lean team environment
- Available during European business hours (CET)
- Background in finance, accounting, bookkeeping, or a related field is a strong plus
Benefits:
- Fully remote position
- Work with fast-growing DTC and eCommerce brands
- Structured systems and workflows
- Opportunity to grow within the company as the team expands
