Personal Assistant / Executive Errand Runner (Part-Time)

Position Overview

We are seeking a dependable, trustworthy, and flexible Personal Assistant to provide as-needed support for a busy executive in the Gainesville, Florida area.

This position is ideal for someone seeking supplemental income and a highly flexible schedule. Work is performed on an as-needed basis, with most assignments provided approximately 24 hours in advance. Hours will vary depending on need, averaging approximately 5–15 hours per week.

The role involves a variety of personal and business-related errands and projects. No two weeks are the same. One day may involve shopping, deliveries, or meeting a service provider, while another may involve coordinating vehicle maintenance, assisting with household projects, or handling a special request. The ideal candidate is someone who enjoys helping others, thrives in a dynamic environment, and can be counted on to get things done.

Responsibilities

  • Run personal and executive-related errands
  • Pick up, deliver, and transport items as needed
  • Assist with shopping, returns, and miscellaneous purchases
  • Meet with contractors, vendors, and service providers as needed
  • Manage vehicle-related tasks, including scheduling maintenance, repairs, inspections, detailing, and service appointments
  • Assist with household-related projects and tasks
  • Assist with travel-related errands and preparations
  • Serve as a reliable local resource for a variety of executive, household, and logistical needs

Requirements

  • Must reside in Gainesville, FL
  • Valid driver's license with a clean driving record
  • Reliable personal vehicle and proof of insurance
  • Strong communication and problem-solving skills
  • Ability to work independently with minimal supervision
  • Professional demeanor and commitment to confidentiality
  • Comfortable handling a variety of tasks and changing priorities
  • Ability to respond to assignments with approximately 24 hours' notice

Nice to Have

  • Previous experience as a personal assistant, executive assistant, concierge, household manager, or similar role
  • Flexible availability for assignments provided with short notice
  • Ability to complete time-sensitive requests
  • Additional evening and weekend hours may be available based on mutual interest and availability

Compensation

  • Independent Contractor (1099)
  • Flexible, as-needed schedule
  • Approximately 5–15 hours per week
  • $20.00–$22.50 per hour, based on experience

Job Type: Part-time

Pay: $20.00 - $22.50 per hour

Work Location: In person

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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