Remote Bookkeeper (QuickBooks Desktop)

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Job Title: Remote Bookkeeper (QuickBooks Desktop) -100% Work From Home

Location: Remote from Latin America

Position Type: Full-time 

Salary: $1,700 to $2,000 USD/monthly

Schedule: Monday – Friday, 10:00 AM – 6:30 PM US Eastern Time (EST) (Includes a lunch break). Must be strictly available during US business hours.
 

Our Client

Our Client is an established, high-integrity US-based CPA firm managing robust accounting, bookkeeping, and tax compliance operations for a diverse portfolio of business accounts. While the firm serves standard industries, a significant portion of their client base operates within the rapidly growing, highly regulated US cannabis sector. Our Client prioritizes meticulous financial hygiene, absolute accuracy, and close, professional relationships with the businesses they serve.

 

The Role

Our Client is seeking a highly detailed, dependable, and communicative Bookkeeper to own the day-to-day books for multiple client accounts. This is a sophisticated, core bookkeeping role that spans legacy and modern software systems. The vast majority of the firm's clients rely on QuickBooks Desktop, making advanced, standalone proficiency in QB Desktop non-negotiable. This position is ideal for an accountant who understands financial records from start to finish and can manually trace, input, and reconcile data without relying purely on automated bank feeds.

Key Responsibilities

Advanced Bookkeeping & Data Architecture

  • Manages full charge bookkeeping cycles for a diverse portfolio of multi-industry US businesses.

  • Manages manual transaction data entry directly into bank, check, and credit card registers working straight from physical or digital statements.

  • Executes batch transaction entries and coordinates structured file imports when client system credentials are available.

  • Applies rigorous month-end close workflows, processing adjusting journal entries, general ledger reviews, and identifying systemic balance discrepancies.

 

Reconciliations & Payroll Compliance

  • Performs meticulous bank and credit card reconciliations to ensure match verification with underlying financial statements.

  • Processes and properly journalizes complex US payroll allocations and tax entries into QuickBooks.

  • Generates, reviews, and reviews preliminary corporate financial statements for absolute accuracy and structural completeness.

 

Client Consultation & Communication

  • Serves as an articulate, direct point of contact for business owners, managing ongoing email correspondence.

  • Conducts occasional professional phone consultations and active video alignment meetings via Zoom to address accounting questions.

 
Required Qualifications
  • Experience: 5+ years of dedicated professional experience as a Full Charge Bookkeeper.

  • US Accounting Stature: Proven track record working directly with US-based businesses and an airtight comprehension of US bookkeeping rules and accounting procedures.

  • QuickBooks Desktop Mastery: Advanced, expert-level proficiency inside QuickBooks Desktop is mandatory. Must know how to enter manual transactions from a bank statement into a bank register, not just importing and allocating.

  • QuickBooks Online Experience: Working familiarity and operational experience with QuickBooks Online configurations.

  • Language: Superior written and spoken English communication skills; comfortable hosting client-facing video assessments.

  • Testing Discipline: A relentless eye for detail and an absolute commitment to reviewing data variables carefully before delivery.

 
Preferred Qualifications
  • Functional experience with QuickBooks class tracking methods.

  • A proven professional background specialized in executing historical cleanups on complex, messy sets of books.

  • Experience or familiarity within the accounting parameters of the US cannabis industry (Note: Not required; specialized industry training will be fully provided by the firm).

  • Natural ability to navigate ambiguous data files independently and solve bookkeeping blockers systematically.

 
Benefits & Structure
  • Stable International Career: Long-term contractor positioning within an established US public accounting environment.

  • Professional Up-skilling: Direct, specialized training within specialized US compliance frameworks (such as cannabis accounting structures).

  • Workplace Autonomy: 100% remote work architecture with fixed, predictable shift schedules.

 
 
 
Application Disclaimer: Please Read Before Proceeding
To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
 
Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
 
Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
 
Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
 
Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication. 
We appreciate your interest and look forward to reviewing your application!
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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