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[Remote] Air Export Agent (US Template)
Note: The job is a remote job and is open to candidates in USA. Expeditors is a global logistics company providing supply chain management and international trade solutions. The Air Export Agent supports the Air Export Department by coordinating the timely movement of freight, preparing transportation documents, managing vendors and billing, ensuring regulatory compliance, and delivering exceptional customer service. The role also supports operational reporting, team development, sales retention, systems improvements, and department performance.
Responsibilities
- Ensure smooth and timely freight process flow
- Prepare various documents for international transportation
- Coordinate and negotiate rates with our contracted vendors in procuring space and services
- Ensure accurate and timely client and vendors billing
- Ensure accurate and timely data entry into our operating system
- Interact with our customers in arranging their international export shipments, meeting customer service standards
- Meet compliance at all times to regulations. This includes internal policies and procedures such as Operational Process Standards (OPS) and external government regulations or customer policies / requirements
- Understand department process flow, constantly looking for areas of improved efficiency
- Ensure all customers standard operating procedures are followed as per the DLSOP
- Work with the team on meeting KPI standards, as per the company's procedures
- Monitor shipment reports to ensure total customer satisfaction
- Overseas communications
- Daily review Stat 1 and operational reports and work with team on updating event codes
- Audit files and work with the team on meeting operating process standards
- Build and maintaining strong relationships with vendors (airlines, trucking companies, and others) and customers
- Evaluate vendors at defined intervals per company policy, focusing on areas of possible improvements with corrective action plans where needed
- Proactively work to maintain and monitor accounts payment within 30 days
- Ensure company credit procedures are followed and utilized effectively
- Accurate and timely billing of vendors and resolve accounting issues
- Monitor accounts payable to vendors (airlines, truckers etc.) utilizing BNP report
- Monitor intercompany accounting discrepancies via AJAX report
- Assist the manager and supervisor in timely responding to requests for information and with market competitive pricing matching the scope of service required by the customer
- Participate to the transition of new business/ updates to existing business
- Assist in retention calls and complete customer reviews with your regular customers to document in the CRS
- Identify with manager / supervisor, develop, and mentor your No. 2
- Allocate workloads within team to ensure smooth operations during peak activity or staff absence
- Be a guide for the team - mentor agents
- Ensure team meets company standards of 52 hours training per year per employee
- Follow-up new hires training as per the company requirement standards
- Periodically communicate department goals and expectations with team to ensure buy-in and accountability
- Promote productivity tools (e.g. using edoc and edoc treeview, export database, process management)
- Be open to implementing new system changes and enhancements with your team
- Be involved and suggest system/process improvements
- Set the tone of this environment within your team
- Proactively promote the company's 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humor, and Visionary
Skills
- 2 years of industry specific qualification (country specific)
- Good market and product knowledge
- Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results
- Pro-active, strong organizational skills
- Good computer skills (Excel, Word)
- Fluent in English
- Hazardous Materials certification (preferred)
Benefits
- Paid Vacation, Holiday, Sick Time
- Health Plan: Medical
- Life Insurance
- Employee Stock Purchase Plan
- Training and Personnel Development Program
- Growth opportunities within the company
- Employee Referral Program Bonus
- Remote work arrangement
Company Overview
